Wednesday, April 24, 2024, at 6:30 PM- 8:30 PM
Virtual on Zoom
Calgary, Alberta
1. Call to Order – Rebekah Callaghan at 6:35 pm
2. Introductions and Greetings – Rebekah Callaghan
2.1. Land Acknowledgement
2.1.1. R. Callaghan gave a land acknowledgement.
2.2. Introductions
2.2.1. Current Board of Directors
2.2.1.1. Board Chair – Rebekah Callaghan
2.2.1.2. Vice Chair – David Fanstone
2.2.1.3. Treasurer – Andrew Rogan
2.2.1.4. Directors: Laila Adam, Brian Ceelan, Hailey Doney, Joanne Gordon, Jaimie Graham, Miranda Johnson, and Shirley Wong.
2.2.1.5. Ex-Officio Executive Director: Kate Stenson
2.2.2. Staff in Attendance
2.2.2.1. Kerin Ching, Diana Clark, Stephanie Corbett, Hannah Garcia, Giselle Gilliard, Marla Caliging, Shannon Martel, Debbie Olson, Becky Poschmann, Frank Timmermans, and Reiko Yamigishi.
3. Special Guests
3.1. None. Cllr. Terry Wong was invited but unable to attend.
4. Meeting Special Rules.
4.1. Motion: That the Meeting Special rules as posted on HSCA’s website be adopted for this Annual General Meeting.
4.1.1. Moved by D. Fanstone, seconded by M. Johnson.
4.1.2. None opposed.
4.1.3. Motion carried by unanimous consent.
5. Introduction of Todd Brand
5.1. R. Callaghan introduced T. Brand, a professional registered parliamentarian and certified parliamentarian, who will be chairing the remainder of the HSCA AGM.
5.2. T. Brand spoke about his role at the HSCA AGM.
5.3. T. Brand asked that if a person opposes a motion (which includes the situation where a person wants to discuss a motion further) that they indicate this using the “shocked face” emoji.
6. Credentials Report
6.1. J. Gordon to present the credentials report.
6.1.1. J. Gordon presented the credentials report.
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Full members in good standing who may vote
12
Full members in good standing represented by proxy who may vote
0
Total voting members
12
Full members not in good standing who may not vote
0
Associate members who may not vote
0
Corporate members who may not vote
0
Honorary members who may not vote
0
Non-members who may not vote
17
Total attendees at this meeting
29
7. Adoption of Agenda
7.1. T. Brand asked if there were any objections to approving and adopting the agenda as shown.
7.1.1. Moved by A. Rogan, seconded by S. Wong.
7.1.2. None opposed.
7.1.3. Motion carried by unanimous consent.
8. Adoption of the 2023 Annual General Meeting Minutes
8.1.1. T. Brand stated that the 2023 AGM minutes held on April 26, 2023 have been approved by a Minutes Approval Committee.
8.1.2. T. Brand asked if there were any corrections to the minutes.
8.1.3. No corrections requested.
8.1.4. T. Brand stated that the 2023 AGM minutes are approved as presented given there were no corrections requested.
9. Report from the Board Chair – R. Callaghan
9.1. Highlights include:
9.1.1. Three priorities for 2023:
9.1.1.1. Facility maintenance and stewardships.
9.1.1.2. Succession planning and business continuity.
9.1.1.3. Bylaw review, making board committees more effective, and facilitating the ability of persons to participate with the HSCA.
10. Report from the Treasurer – A. Rogan
10.1. Highlights include:
10.1.1. Strong audit results.
10.1.2. HSCA’s financial position continues to improve after the years HSCA was impacted by COVID-19 restrictions.
10.1.3. Management has strategically expanded HSCA’s financial goals, including strengthening its employee base.
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10.2. Motion: That Baker Tilly Catalyst LLP be appointed auditor of HSCA for the 2024 Fiscal Year and that the Executive Director is hereby authorized and instructed to set the remuneration of the auditor.
10.2.1. Moved by A. Rogan on behalf of the finance committee, seconded by D. Fanstone.
10.2.2. None opposed.
10.2.3. Motion carried by unanimous consent.
11. Report from the Executive Director – Kate Stenson
11.1. Highlights include:
11.1.1. This is HSCA’s 75th anniversary.
11.1.2. Two priorities in 2023:
11.1.2.1. Stability (financial and employee).
11.1.2.2. Equity, diversity, and inclusion.
11.1.3. Investments made in our team (including leadership training).
11.1.4. Received funding to conduct an equity audit and strategy. Continued work with Rainbow Ready to increase inclusion for the 2SLGBTQ+* community and HSCA staff.
11.1.5. Daycare experienced staffing changes with Daisy Ontolan and Jocelyn Jaffery (Jojo) retiring. Kate recognized D. Ontolan and J. Jaffray for their significant contributions to HSCA’s childcare programs. HSCA has also welcomed new team members.
11.1.6. Out of school care experienced significant enrollment growth, and new activities and clubs have been added. These include the baking club, which sells at the farmers club, and the loose parts shed, which enables children to build using creativity and imagination.
11.1.7. Community Connections continues to actively serve as a welcoming and inclusive space.
11.1.8. 2023 marked the 10-year anniversary of the flood. The Emergency Planning and Response Committee continues to advocate for infrastructure to reduce flooding risks. A parade and celebration marked 10 years of neighbour days.
11.1.9. “Bow to Bluff” opened, which is a connected public space running from the Bow River to McHugh Bluff.
11.1.10. K. Stenson thanked all members, volunteers, staff and funders for allowing HSCA to achieving all that it does.
12. Community Service Award – Presented by R. Yamigishi, Community Connections Program Coordinator to Laverne Ljunggren and Janet Sims
12.1. J. Sims and L. Ljunggren are dedicated volunteers to many HSCA programs and continue to make outstanding impacts in our community. Their volunteer activities include: the Sustainable Food Program, Sip and Chat, Neighbour Night (including leading baking for the popular event!) and collecting bread from a local
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store to donate to the community. J. Sims also acts as lead volunteer for the community garden, which provides fresh produce to the community. They both have appreciative and positive attitudes. They live by the philosophy ‘happiness is a commitment you make!’ We can all try to aspire to this vision. J. Sims and L. Ljunggren are deeply caring for others and inspire all they meet. We applaud them for their service.
13. Bylaw Revision
13.1. Motion – That the current Bylaws of the Hillhurst Sunnyside Community Association be repealed and replaced by the revised Bylaws as posted on the Association website and presented at this meeting.
13.2. Moved by R. Callaghan, seconded by D. Fanstone
13.2.1. In favour: 12.
13.2.2. Opposed: None.
13.2.3. Motion carried by unanimous consent.
13.2.4. T. Brand stated that new bylaw will not come into effect until after Service Alberta reviews and approves them.
14. Motion – That the number of Directors be set at twelve
14.1. Moved by L. Adam, seconded by D. Fanstone.
14.1.1. Opposed: One.
14.1.2. Motion carried.
15. Elections for the board of directorship
15.1. L. Adam noted that D. Fanstone is retiring and thanked him for his tremendous contribution to the Board of Directors and HSCA.
15.2. L. Adam presented the following nominees on behalf of the Nominations committee:
Nominations for a one-year term on behalf of the nominating committee
Hailey Doney
Shirley Wong
Nominations for a two-year term on behalf of the nominating committee
Brian Ceelen
Garth Johnson
Miranda Johnson
Dora Lam
Nominations from the floor
None
15.3. T, Brand opened the floor for nominations.
15.3.1. No nominations from the floor were made.
15.3.2. T. Brand closed the floor for nominations.
15.4. T. Brand and K. Stenson explained the process for conducting the election votes was explained within the special rule’s presentation. Voting will occur via an
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anonymous electronic form. Voting members will be placed in a breakout room where they may access the voting form.
15.5. Elections results (13 members voted; require a majority vote of 7 votes to elect).
15.5.1.1. Brian Ceelen 12 votes
15.5.1.2. Hailey Doney 13 votes
15.5.1.3. Garth Johnson 13 votes
15.5.1.4. Miranda Johnson 13 votes
15.5.1.5. Dora Lam 13 votes
15.5.1.6. Shirley Wong 13 votes
15.6. The above list reflects the elected directors for the corresponding term listed in their nomination.
15.7. T. Brand thanked the newly elected members for stepping up to serve the association.
16. Q&A
16.1. No person raised a question for HSCA board members or for HSCA staff.
17. Closing Comments, Adjournment – Meeting adjourned at 7:52 pm.